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Staying on Top of Work While Traveling

We all do a decent bit of traveling for work and pleasure, and staying in tune with the home office is sometimes a pain. Here are a few of our favorite tips from various staff members who do a good job of staying on top of work while they're away.

Airports, meetings, in-person events – all things that tend to get in the way of everyday communication with coworkers, clients, suppliers, and more. Sure, you read that email on your phone… you just didn’t have time to construct a well-thought out response.

And then a few dozen more emails come in. Plus a voicemail. And now you have two completely unrelated meeting requests that will tie up the morning of your first day back in the office.

I’m guessing this scenario has played out once or twice to someone you know over the last few weeks. Heck, maybe it’s happened to you all while in the comfort of your own office (shhhh… I won’t tell). We’re not perfect, either. Here are ways we stay in contact while jet-setting the world.

  1. What’s on Your Mind? You can do anything you set your mind to. Or something like that, right? Take a moment to mentally promise yourself you’re going to be best “out of office” communicator anyone’s ever seen.
  2. Phone a Friend. Before leaving, give someone in the office a head’s up on any timely projects you may need an assist on. Don’t be surprised if your colleague expects you to reciprocate in the future, too.
  3. Communication Programs. Everyone uses email. Which means sometimes messages get lost in the regular shuffle of day-to-day announcements. Don’t be afraid to use the flag tool to remind you of important emails you need to reply to. Additionally, we use a program called Microsoft Teams that may be free as part of your offices’ Outlook license. It’s similar to Slack, and you can download an app where it’s possible to control push notifications to keep you up on what’s happening back at the office. Regardless of which program you use, we’ve found this helpful for video-chats and separating important and casual announcements.
  4. Planning Catch-Up Time. Whether it’s later that night in your hotel or the first hour of the next morning, we’ve found it helpful to schedule time to play catch-up. Take it a step further and try to avoid non-essential meetings the morning of your return to the office.

We’re always looking to improve, so if you have any suggestions of your own, throw them our way.

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