Map Your Show Privacy Policy

Last Modified: July 14, 2025

I. Introduction

Map Your Show LLC (“MYS”, “us” or “we”) respects your privacy and is committed to protecting it through our compliance with this Privacy Policy (the “Policy”).

This Policy describes the types of information we may collect from you or that you may provide to us and our practices for collecting, using, maintaining, protecting, and disclosing that information.

This Policy applies to digital data we collect electronically:

• On www.mapyourshow.com (our “Website”) where this Policy is posted.
• In email, text, chats, and other electronic messages between you and this Website.
• Through mobile and desktop applications you download from this Website that provide dedicated non-browser based interaction between you and us.
• When you interact with our services on our website.

It does not apply to information collected by third-parties, including through any application or content that may link to or be accessible from or on the Website. We do not control such applications, content, or websites, and we encourage you to read the applicable terms before interacting with such links.

This Policy is incorporated by reference to our Terms of Use, to which you agree upon registering with us, requesting a quote, or signing up for our services. Please read this Policy carefully to understand our policies and practices regarding your information and how we will treat it. By accessing or using this Website, you agree to this Policy. 

This Policy explains:

• Information We Collect About You
• How We Collect Information
• Cookies and Automatic Data Collection Technologies
• How We Use Your Information
• Disclosure of Your Information
• Choices About How We Use and Disclose Your Information
• Accessing and Correcting Your Information
• Children Under the Age of 16
• Your California Privacy Rights
• Your European Economic Area Privacy Rights
• International Transfers
• Data Security
• Changes to Our Privacy Policy
• Contact and Opt-Out Information
• Sole Statement

II. Information We Collect About You

We may collect, use, store, and/or transfer several types of Personal Information from and about users of our Website and services. “Personal Information” means any information that is about you, including your name, email address, contact information, and anything else that tells someone something about you. The types of information we collect include:

• Identity Information includes first name, last name, email address, username, or similar identifier.
• Contact Information includes billing address, delivery address, company or association affiliation, email address and any associated telephone numbers.
• Financial Information includes the budgetary preferences and booth assignment revenue information collected while using our Booth Sales solution.
• Transaction Information includes details about payments from you and other details of products and services you have purchased from us.
• Technical Information includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology from the devices you use to access this Website and the services.
• Profile Information includes your username and password, purchases or orders made by you, your interests, and preferences.
• Usage Information includes information about how you use our Website.
• Marketing and Communications Information includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share “Aggregated Information” such as statistical or demographic information for any purpose. Aggregated Information could be derived from your Personal Information but is not considered Personal Information because it will not directly or indirectly reveal your identity. For example, we may aggregate your usage information to calculate the percentage of users accessing a specific feature of the Website. However, if we combine or connect Aggregated Information with your Personal Information so that it can directly or indirectly identify you, we treat the combined data as Personal Information which will be used in accordance with this Policy.

We do not collect any special categories of sensitive Personal Information about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.

III. How We Collect Information

We use different methods to collect data from and about you including through:

Direct Interactions. The information we collect on or through our Website may include information directly provided to us by you, including:

• Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, subscribing to our services, or requesting a quote or further services. We may also ask you for information when you report a problem with our Website.
• Records and copies of your correspondence (including email and letters), if you contact us.
• Details of transactions you carry out through our Website and services for us to fulfill your orders. You may be required to provide Identifier Information, Transaction Information, and Contact Information, specifically information about your company and your title before placing an order through our Website and services.
• Your search queries on the Website.

Third parties or publicly available sources. We may receive information about you from third parties including, for example, business partners, sub-contractors, advertising networks, analytics providers, online searches, or social networking sites.

Automated technologies or interactions. As you interact with our Website and our services, we may automatically collect technical data about your equipment, browsing actions and patterns as specified above. We collect this information by using cookies and other similar technologies.

IV. Cookies and Automatic Data Collection Technologies

Our Website uses cookies (small files placed on your device) or other automatic data collection technologies to distinguish you from other Website users. This helps us deliver a better and more personalized service when you browse our Website. It also allows us to improve our Website by enabling us to:

• Estimate our audience size and usage patterns.
• Store your preferences so we may customize our Website according to your individual interests.
• Speed up your searches.
• Recognize you when you return to our Website.

You may also opt out by broadcasting an opt-out preference signal, such as the Global Privacy Control (GPC) on the browsers and/or browser extensions that support such a signal.

You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting, certain parts of our Website may become inaccessible and certain features may not work correctly. If your browser settings allow cookies, our system will issue them.

Flash cookies and browser cookies use different management tools and you must manage their settings separately.

Our Website pages and e-mails may contain web beacons (small transparent embedded images or objects, also known as clear gifs, pixel tags, and single-pixel gifs) that permit us, for example, to count website page visitors or email readers, or to compile other similar statistics such as recording website content popularity or verifying system and server integrity.

V. How We Use Your Information

We use information that we collect about you or that you provide to us, including any Personal Information:

We may use the information we have collected from you to enable us to display advertisements to our advertisers’ target audiences. Even though we do not disclose your Personal Information for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria.

VI. Disclosure of Your Information

We may disclose Personal Information that we collect or you provide as described in this Policy:

• To our business partners, contractors, service providers, and other third parties we use to support our business and who are obligated to keep Personal Information confidential and use it only for the purposes for which we disclose it to them.
• To fulfill the purpose for which you provide it.
• For any other purpose disclosed by us and with your consent.

We may also disclose your Personal Information:

• To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
• To enforce or apply our Terms of Use and other agreements, including for billing and collection purposes.
• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of MYS, our customers, or others.

We may disclose, without restriction, aggregate information about our users, and information that does not identify any individual and non-personal information.

VII. Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding the Personal Information you provide to us. We have created mechanisms to provide you with the following control over your information:

• Promotional Offers from the Company. If you do not want us to use your contact information to promote our own products and services, or third parties’ products or services, you can opt-out by sending us an email with your request to info@mapyourshow.com. You may also opt-out of further marketing communications by replying to any promotional email we have sent you or following the opt-out links on that message.

VIII. Accessing and Correcting Your Information

We do not control third parties’ collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way you can opt-out of receiving personalized ads from advertisers and ad networks that are members of the Network Advertising Initiative (“NAI”) or who follow the DAA Self-Regulatory Principles for Online Behavioral Advertising using their respective opt-out tools. The NAI’s opt-out tool can be found here and the DAA’s opt out tool can be found here.

You can review and change your Personal Information by sending us an email at info@mapyourshow.com to request access to, correct or delete any Personal Information that you have provided to us. We cannot delete your Personal Information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

IX. Children Under the Age of 16

Our Website and services are not intended for children under 16 years of age. No one under age 16 may provide any information to or on the Website or otherwise to us. We do not knowingly collect Personal Information from children under 16. If you are under 16, do not use or provide any information on this Website or on or through any of its features, register on the Website, make any purchases through the Website, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or username you may use. If we learn we have collected or received Personal Information from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 16, please contact us at:

Map Your Show LLC
6915 Valley Ave.,
Cincinnati, OH 45244-3029
Phone: 1-888-527-8822
Fax: 513-527-8801
info@mapyourshow.com

California residents under 16 years of age may have additional rights regarding the collection and sale of their Personal Information. Please see Your California Privacy Rights for more information.

X. Your California Privacy Rights

California residents may also have additional Personal Information rights and choices. California “Shine the Light” law (Civil Code Section § 1798.83) permits users of our Website that are California residents to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. To make such a request, please contact us at info@mapyourshow.com. Please see the California Privacy Notice for more information about your rights and choices.

XI. Your European Economic Area Privacy Rights

For those accessing our Website and services from the European Economic Area (“EEA”), there are additional data protection rights provided to you.

Under EEA data protection laws, we are the data controller of your Personal Information.

The reasons and legal bases for processing your Personal Information is described in How We Use Your Information section.

Under the data protection laws of the EEA, you have the right to:

• Right to Know. Request access to your Personal Information, commonly known as a “data subject access request,” which allows you to receive a copy of the Personal Information we hold about you and to check that we are lawfully processing it.
• Right to Correct. Request a correction of the Personal Information that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
• Right to Delete. Request erasure of your Personal Information. This enables you to ask us to delete or remove Personal Information where there is no good reason for us to continue to process it. You also have the right to ask us to delete or remove your Personal Information where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your Personal Information to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons that will be identified for you, if applicable, at the time of your request.
• Right to Object. Object to processing of your Personal Information where we are relying on a legitimate interest (or those of a third party) and there is something about your situation that leads you to object to processing if you believe it impacts your fundamental rights and freedoms. In some cases, we may have compelling legitimate grounds to process your information that override your personal rights.
• Right to Restrict Processing. Request restriction of processing of your Personal Information. This enables you to ask us to suspend the processing of your Personal Information in the following scenarios:
  • If you want us to establish the data’s accuracy.
  • Where you need us to hold the data even if we no longer require it as you need it to establish, exercise, or defend legal claims.
  • You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.
• Right to Data Portability. Request the transfer of your Personal Information to you or to a third party. We will provide you, or a third party you have chosen, your Personal Information in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform our contractual obligations with you.
• Withdraw consent at any time where we are relying on consent to process your Personal Information. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
• We may make automated decisions about you based on your Personal Information that may affect your access or services provided to you. You have the right not to be subject the automated decision-making so long as the decision is not necessary for the performance of the contract with you or required by legal obligation. If the decision-making is necessary, you may contest the decision and request human intervention in the decision-making process.
• You also have a right to lodge a complaint with the data protection authority where you live.

XII. International Transfers

We are an international company, and we maintain the information collected and generated in the United States that may have privacy laws that offer different levels of protection from the privacy laws of where you live. If you visit our website or use our services, you consent to our collection, transfer, processing and use of your Personal Information in the United States. We will ensure that your Personal Information is adequately protected by this Policy and the relevant legal and regulatory requirements, for example, by using model contractual clauses ensuring appropriate data protection safeguards can be used as a ground for data transfers from the EU to third countries.

If you are located in the EEA, we have put in place appropriate measures to comply with the laws and regulations to ensure that the transfer of Personal Information to countries outside of the EEA provides an adequate level of data protection.

In addition, MYS complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF) as set forth by the U.S. Department of Commerce. MYS has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of Personal Information received from the European Union in reliance on the EU-U.S. DPF. If there is any conflict between the terms in this Policy and the EU-U.S. DPF Principles, the Principles shall govern. To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov/.

In compliance with the EU-U.S. DPF, MYS commits to resolve DFP Principles-related complaints about our collection and use of your Personal Information. EU individuals with inquiries or complaints regarding our handling of Personal Information received in reliance on the EU-U.S. DPF should first contact MYS at:

Map Your Show LLC
6915 Valley Ave.,
Cincinnati, OH 45244-3029
Phone: 1-888-527-8822
Fax: 513-527-8801
info@mapyourshow.com

If a privacy complaint or dispute relating to Personal Data received by Map Your Show, LLC in reliance on the Data Privacy Framework (or any of its predecessors) cannot be resolved through our internal processes, we have agreed to participate in the VeraSafe Data Privacy Framework Dispute Resolution Procedure. Subject to the terms of the VeraSafe Data Privacy Framework Dispute Resolution Procedure, VeraSafe will provide appropriate recourse free of charge to you. To file a complaint with VeraSafe and participate in the VeraSafe Data Privacy Framework Dispute Resolution Procedure, please submit the required information here: https://www.verasafe.com/privacy-services/dispute-resolution/submit-dispute/.

If your dispute or complaint related to your Personal Data that we received in reliance on the Data Privacy Framework cannot be resolved by us, nor through the dispute resolution mechanism mentioned above, you may have the right to require that we enter into binding arbitration with you under the Data Privacy Framework “Recourse, Enforcement and Liability” Principle and Annex I of the Data Privacy Framework.

MYS is responsible for the processing of Personal Information it receives or subsequently transfers to a third party acting as an agent on its behalf. MYS complies with applicable data protection law, including the DPF Principles for all onward transfers of Personal Information from the EEA, including the onward transfer liability provisions in the DPF Principles.

The Federal Trade Commission (FTC) has jurisdiction over MYS’s compliance with the EU-U.S. Data Privacy Framework (EU-U.S. DPF). Accordingly, MYS is subject to the FTC’s regulatory enforcement with respect to Personal Information received or transferred pursuant to the DPF Principles. In certain situations, MYS may be required to disclose Personal Information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

XIII. Data Security

We have implemented measures designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

The transmission of information via the internet is not completely secure. Although we do our best to protect your Personal Information, we cannot guarantee the security of your Personal Information transmitted to our Website. Any transmission of Personal Information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

XIV. Changes to Our Privacy Policy

This Policy may change from time to time. If the changes made to the Policy is substantial, we will contact you via your registered email to inform you about the changes.

XV. Contact and Opt-Out Information

If you have questions or comments about our Policy or our use of your Personal Information, you can contact us at:

Map Your Show LLC
6915 Valley Ave.,
Cincinnati, OH 45244-3029
Phone: 1-888-527-8822
Fax: 513-527-8801
info@mapyourshow.com

XVI. Sole Statement

This Policy as posted on this Website is the sole statement of our Policy with respect to this Website, and no summary, modification, restatement or other version thereof, or other privacy statement or policy, in any form, is valid unless we post a new or revised policy to the Website.

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